Accounts Payable
The Accounts Payable module is designed for invoice entry, automatic printing of cash requirements reports and checks, maintaining an open item file by vendor, automatic generation of recurring payments; and printing transaction registers, general ledger distributions, purchase histories, check reconciliations, and 1099 forms. Data from the Accounts Payable module automatically flows through to Job Accounting, and General Ledger modules.

The module is designed to manage worker's comp expirations and withholding, accommodate simple hand or computer check creation, generate full cash requirements as needed, print either standard checks, laser checks, or both, and print 1099 forms (with magnetic media reporting available).

The following items summarize some of the important aspects of the existing capabilities of the Accounts Payable module.

Features

• Applies hand checks to existing payables or directly to expense and other non-liability accounts
• Automatic calculation of discounts and due dates based on vendor's payment terms
• Discounts earned or discounts lost accounting
• Four phone numbers and two addresses available for each vendor
• Ability to automatically add vendors to multiple companies
• Cash requirements projection with user determined dates
• Ability to enter the next accounting month's transactions prior to closing current month
• Edit capability for invoice pay dates, amounts and pay status (hold, pay normal, etc.)
• Automatic pro-rating of tax, freight, and other charges over invoice line items
• Permits entry of miscellaneous (one-time) vendors
• On-line inquiry into open transactions and vendor purchase history
  
  

  Management Reports and Inquiries

  Cash Requirements Purchase History Vendor Purchase History On Screen Inquiry

  Reports

  Transaction Register A/P Ageing General Ledger Distributions

  1099 Forms Check Reconciliation Workmen's Compensation Expiration

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Basic System ...

• General Ledger
• Accounts Payable
• Job Accounting
• Estimating
• Purchasing