Purchase Orders
The Purchase Order module is designed to help you control data associated with material, subcontracts, internal work orders, change orders, variance purchase orders, and purchase invoicing (approval for payment).

The Purchase Order module permits entry and printing of purchase orders; maintenance of an open purchase order file; coding of purchase orders by status; and sorted listings by status, vendor, job, product and due dates. Vendor invoices are automatically matched with purchase order line items, quantity, and price figures, to insure material management control. Current product prices are retrieved from a product vendor file, and purchase history by both product and vendor is maintained.

The purchase order document can be formatted, printed, faxed, or electronically transmitted as a control document to communicate with the field. Invoice transactions or approval for payment are generated with minimal data entry.

When operated in conjunction with the Inventory Control module, on hand and on order data is automatically updated. It also records committed costs in the Job Accounting module. Purchase Order Control data flows through to the Accounts Payable, Job Accounting and General Ledger modules.

The following items summarize some of the important aspects of the existing capabilities of the Purchase Order Control module.

Features

• Helps eliminate duplicate payments
• Purchase order status inquiry with hardcopy printout option
• Generation of back orders for shortages
• An entire series of purchasing reports and inquiries designed to provide detail information for negotiating prices and requesting
• Ability to exclude line items from sales tax

  Management Reports and Inquiries

  Open Purchase Order Report Daily Exceptions Report Inflation Report Purchase Order Field Report

  Purchase History by Product Purchase History by Vendor Purchase Order Status Inquiry Product on Purchase Order Inquiry

  Reports

  Purchase Orders Backorders Purchase Order Control

  Requests for Quotes Purchase Orders by Product Purchase Orders by Job

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Basic System ...

• General Ledger
• Accounts Payable
• Job Accounting
• Estimating
• Purchasing